Indian Defense RFI Indian Navy Procurement Of Storage Retrieval Systems:
1. The Ministry of Defence, Government of India, intends to procure and install various types of modern storage / retrieval systems and multi-utility Material Handling Equipment (MHE) at Material Organisation, Dabolim, Goa.
2. This Request for Information (RFI) consists of two parts as indicated below:-
(a) Part I. The first part of the RFI incorporates broad operational characteristics and dimensional features that should be met by the storage / retrieval systems and Material Handling Equipment (MHE)
(b) Part II. The second part of the RFI states the methodology of seeking response of vendors. Submission of incomplete response format will render the vendor liable for rejection.
Part I
3. Background. The Material Organisation (Goa) meets Air Logistics requirement of Naval Aviation. Preliminary study has revealed that a large additional storage space could be created within existing Store Houses at MO (Goa) by installation of modern storage and retrieval systems with use of suitable „State of Art‟ Material Handling Equipment (MHE). This approach would ensure optimum utilisation of available volumetric space in different Store Houses. Also, Material Handling activities will become less manpower intensive.
4. Important Technical / Operational Parameters. The broad operational and technical parameters of the required storage / retrieval systems and Material Handling Equipment (MHE) are listed at Annexure I of this RFI.
5. The RFI seeks to confirm ability of your firm for the following:-
(a) Supply and installation of requisite storage / retrieval systems and Material Handling Equipment (MHE) onsite at MO (Goa).
(b) Removal of existing old/vintage storage / retrieval systems from Store Houses for installation of new systems in lieu.
(c) Commissioning of new storage / retrieval systems and Material Handling Equipment on site at MO (Goa) on “Turnkey” basis.
(d) Seven years Comprehensive Maintenance / Repair support as part of procurement by positioning technicians on site at MO (Goa).
(e) Training to Indian Naval Personnel on utilization / maintenance of storage / retrieval systems and MHE as part of contract.
(f) Supply of relevant operation / maintenance publications / manuals.
(g) Comprehensive product support for storage / retrieval systems and MHE for 15 years post completion of seven year warranty period on terms and conditions to be mutually agreed.
6. Vendor conference. Vendors would be called to New Delhi and Goa for presenting their proposals and finalisation of technical / operational specifications.
7. Your firm may suggest any of the following:-
(a) Refinement of operational / technical specifications listed at Annexure I of this RFI.
(b) Availability of any better systems and MHE to meet end use requirements.
(c) Necessity to procure accessories / spares to achieve sustained availability of storage / retrieval systems and MHE.
(d) Details of similar systems / MHE supplied by your firm to any other defence / civil users.
8. You are required to submit following details:-
(a) Indicative Costing:- Indicative costing of the equipment including long term spares supportability taking into account all aspects of supply, installation, commissioning, training, annual maintenance contract, any future upgradeability and other related aspects as applicable.
(b) Government Regulations:- Confirmation that there are no Government restrictions or limitations in the country of the supplier or countries from which sub-components may be procured later and/or for the export of any part of the system/sub-system to India.
(c) Patent Rights/Transfers of IPRs:- Confirmation that there are no infringements of any Patent Rights/the Transfer of IPRs is in accordance with the laws prevailing in India/any other country from which products and services for the storage systems/facilities and MHE may be required to be procured at a later date.
9. Additional Conditions. Further, Vendors should confirm acceptance of the following conditions:-
(a) The solicitation of offers will be as per ‘Single Stage – Two Bid System’. It would imply that a ‘Request for Proposal’ would be issued soliciting the technical and the commercial offers together, but in two separate sealed envelopes. The validity of commercial offers would be at least 18 months from the date of submission of offers.
(b) The technical offers would be evaluated by a Technical Evaluation Committee (TEC) to check compliance with RFP.
(c) The equipment of all TEC cleared vendors would be put through a trial evaluation in India on a “No Cost No Commitment (NCNC)” basis. A staff evaluation would be carried out by IHQ MoD (N) to analyze the result of field evaluation and shortlist the equipment for introduction into service.
(d) Those offers which meet the essential parameters as per the TEC report, duly approved by the CFA, would be considered by the Commercial Negotiation Committee (CNC) which, in turn, should evolve methods for benchmarking of price and holding internal meetings to finalize approach for conducting negotiations with the L1 vendor, if considered necessary by the CFA, in consultation with the IFA where powers are to be exercised with the concurrence of integrated finance.
(e) Vendor would be bound to provide product support for time period specified in the RFP, which includes spares and maintenance tools / jigs / fixtures for field and component level repairs.
(f) The vendor would be required to accept the general conditions of contract given in the Standard Contract Document at Chapter V of DPP – 11 placed on www.mod.nic.in.
(g) Integrity pact (if applicable). An integrity pact along with appropriate Earnest Money Deposit is a mandatory requirement in the instant case.
(h) Performance / Warranty Bonds. A Performance–cum-Warranty Bond is required to be submitted after signing of contract as per the provisions of DPP – 2011.
PART II
10. Procedure for Response
(a) Vendors must fill the form of response as given in Appendix E of Chapter I of DPP 11. Apart from filling details about company, details about the exact product meeting our generic technical / operational specifications should also be carefully filled. Additional literature on the product / requirement can also be attached with the reply.
(b) Prior submitting their proposals, vendors may visit Material Organisation at Goa for on site assessment of requirement / clarifications after obtaining necessary clearance from the office of Directorate of Naval Air Materiel at IHQ / MoD (Navy).
(c) The filled forms should be dispatched at the under mentioned address:-
The Principal Director Naval Air Materiel
Directorate of Naval Air Materiel (DNAM)
Integrated Headquarters
Ministry of Defence (Navy)
„A‟ Block Hutments
Dalhousie Road
New Delhi – 110 011
Tel:- 01123010345
Fax:- 01123010388
E-mail:- dnam@nic.in
(d) Last date for acceptance of filled forms is end Dec 11. The vendors shortlisted for issue of RFP would be intimated.
11. The Government of India invites responses to this request only from Original Equipment Manufacturers (OEM) / Authorised Vendors / Government Sponsored Export Agencies (applicable in the case of countries where domestic laws do not permit direct export by OEMs). The end user of the equipment / facility is „Indian Navy‟.
12. Vendor is to clearly state if the system is already in use or under development. Necessary Government clearances would need to be obtained, where applicable by the vendor for supply of the equipment to Government of India. The vendors are to attach detailed technical specifications of the equipment / facility being offered as response to this RFI. Proposal for a presentation on the proposed system capability may be included in the RFI.
13. This information is being issued with no financial commitment and the Ministry of Defence reserves the right to change or vary any part thereof at any stage. The Government of India also reserves the right to withdraw it, should it be so necessary at any stage. The acquisition process would be carried out under the provisions of DPP-2011.
(Pradeep K Nanda)
Lieutenant Commander
DDNAM
